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Joseph and Matthew Payton Philanthropic Studies Library


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General Collection Management Guidelines

Selection of materials is based on a set of interrelated factors:

  1. Course requirements in philanthropic studies and nonprofit management
  2. Faculty and scholarly research in philanthropic studies and nonprofit management
  3. Philanthropic focus of the work. [i.e. Research funded by foundations would generally not be collected unless the published document in some way reflected significantly on the foundation's process in awarding and/or evaluating the grantee's performance.]


All published formats will be collected based on the library's ability to provide access.  Non-print formats-with the exception of microforms-will be housed in the philanthropic studies library


Concentration will be in English language; selected materials in other languages will be added if the Bibliographic and Metadata Services Team can create a record. 

Place of publication: International

Government publications:

University Library has a selected depository status for government publications.  This collection is housed separately by the Superintendent of Documents classification scheme within University Library.

Multiple copies:

Additional copies of titles will be added for heavily used items but only if they are acquired through gifts.  Titles will not be duplicated as a substitute for the purchase of textbooks by students.

Duplication to the General Collection:

General reference materials will not be duplicated; the appropriate location for specific titles will be negotiated.  Duplication of the general monograph collection of University Library may occur when a title is fundamental to more than one discipline.  Subject liaisons of University Library should also avoid purchasing titles in nonprofit management and fund raising for the general collection. Collection in areas in which titles may legitimately belong to more than one field-such as service learning-should be negotiated between the philanthropic studies subject liaison and the competing field.

Gifts and exchanges:

Gifts and exchanges will be accepted and housed according to the same criteria as purchases.  Gifts that are conditional upon cataloging for or housing within the PSL will not be accepted. 

Categories and level of collecting:

Library of Congress classifications are difficult to use because of the numerous call numbers that may apply to an area of collecting (such as voluntarism).  Collecting levels may be applied to the eleven areas as follows:

  • Minimal level (few selections beyond very basic works)
  • Basic information level (Selective collection of materials to introduce and define a subject
  • Study or instructional support level (Collection adequate to impart and maintain knowledge about a subject in a systematic way, but at a level of less than research intensity)
  • Research level (Major published source materials required for dissertation and independent research.  Wide selection of specialized monographs; extensive collection of journals)
  • Comprehensive Level (So far as is reasonably possible, all significant works of recorded knowledge, in all applicable languages and formats, for a necessarily defined and limited field.  The aim of collection is exhaustiveness.)

  1. Individuals involved in voluntary work : Collection level 4.
  2. Behaviors and attributes associated with individuals involved in voluntary work: Collection level 4.
  3. Individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.
  4. Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.
  5. Literature and art: Collection level 4.
  6. Institutional church as a nonprofit organization; Collection level 4.
  7. Social movements : history and current activity: Collection level 5.
  8. Gifts and the gift economy: Collection level 4.
  9. Nonprofit organizations: by subsector type, specific organizations, activities; management of nonprofit and non-governmental organizations (including foundations): Collection level 4
  10. Law of nonprofit organizations: Collection level 3. (coordinate with law library)
  11. Fund raising (charitable): Collection level 4
Updated Mar 29, 2016 by Fran Huehls, Philanthropic Studies Librarian